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Basic Policy on the Protenction of Personal Information

Basic Policy on the Protenction of Personal Information

Basic Policy on the Protection of Personal Information

One Asia Foundation was established in order to contribute to the formation of Asian Communicty in the near future. For this purpose, the foundation tries to awaken common sense of values among the Asian people through a wide range of economic, educational and cultural exchanges and citizens’ friendly partnership. The Foundation also(it) also performs various activities from the viewpoint of promoting mutual understanding and active exchanges between Asian nations.

Personal information gained by the Foundation is used only in line with this purpose of the Foundation complying with requirements of the “Personal Information Protection Law” and its related regulations. Thus the Foundation shall handle personal information properly and safely, and do its utmost efforts to protect it.

  1. 1.Acquiring personal information

    One Asia Foundation will acquire and use personal information only when the person in question furnished it on his own will after being apprised by the Foundation how it is used.

  2. 2.Intended use and protection of personal information

    Personal Information acquired by One Asia Foundation shall be used only for the predetermined purpose, and it shall not be offered to any third party except in the case when the Foundation entrusts some other party with a task requiring to use the information according to predetermined purpose, when laws or regulations require such an offering, or when the information is needed to protect the person-in-question’s life, body or property.

  3. 3.Structure to control personal information

    1. (1) Every piece of personal information shall be appropriately handled and be protected with preventive measures so that there will be no unauthorized access to it, no theft or taking out of it which causes its loss, destruction, falsification or leakage.
    2. (2) When One Asia Foundation is going to entrust some other party with a task requiring to use personal information, it will conclude a personal-data handling contract with the party and supervise the party to ensure tight control of the information.
    3. (3) Inquiries by the person himself about handling of his/her personal information (concerning its disclosure, revision, or suspension of its use etc.) shall be answered and dealt with properly at any time. A contact person shall be assigned by the Foundation to meet complaints about the handling of personal information. He will take necessary measures promptly and appropriately if the Foundation has received such complaints.
  4. 4.To establish and maintain an effective compliance system

    1. (1) One Asia Foundation shall carry on its operation strictly observing the provisions of the Personal Information Protection Law and its related regulations.
    2. (2) One Asia Foundation shall, at anytime, review and revise its policy and structure of protecting personal information held by the Foundation if such a review or a revision becomes necessary according to, for instance, the change of the description of its business, the change of laws affecting its operation, or the change of its social environment or of information technology environment.

1 April 2010

Yoji Sato

Chairman, One Asia Foundation

Contacts:

One Asia Foundation

Station Plaza Tower 405, 2-22-1 Nishi-Nippori, Arakawa-ku, Tokyo 116-0013 JAPAN

TEL :+81-3-5615-5500  FAX :+81-3-5615-5501

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